Quotes, rate cards and invoicing
Bill every service. Sync it to your books.
Quotes built from rate cards per airport and supplier, with your mark-up rules. Invoices built from completed services, in the client's currency, synced to Zoho Books.
The problem
What goes wrong today
- Quotes take an hourPrices pulled from old emails and spreadsheets, with mark-ups worked out on a calculator.
- Services never billedA late catering order or extra night at the hotel never reaches the invoice.
- Typing into the ERPEvery invoice typed again into the accounting system, line by line.
How it works
Quotes & invoicing in 4 steps
- 01
Rate cards price the services
Each service on the trip is priced from the supplier's rate card for that airport and aircraft size.
- 02
Mark-up rules apply
Your margin rules per client, service and region are applied, and the quote is ready to send.
- 03
Completed services become the invoice
When the trip completes, actual services and costs build the invoice, including changes.
- 04
Sync to Zoho Books
The invoice is created in Zoho Books with the right customer, items, tax and currency.
Features
Billing that falls out of operations
When billing is a separate job, services slip through. In Aviagrid the invoice is built from the same service lines your team worked on the board, so if it was confirmed and delivered, it is billed.
Aviagrid connects to the accounting system you already use instead of replacing it. Customers, items and tax codes map once, and every invoice syncs with a clear status, so finance sees the same numbers as operations.
Rate cards
Mark-up rules
Multi-currency
Invoice from actuals
Accounting sync
Online payment
From services to a synced invoice
Scene F · Quote to invoice
From services to a synced invoice
The services already on a trip become a priced quote from your rate card, with your client mark-up applied. When the trip closes the same document becomes an invoice and posts to Zoho Books, so nothing is retyped.
- Handling, fuel uplift, landing permit, crew hotel and catering come straight from the trip
- Each service is priced from the LFPB rate card as a quote line
- The client's 12% mark-up rule is applied and the total counts up
- The quote becomes invoice INV-2611-0388
- The invoice syncs to Zoho Books and shows a confirmed tick
What we are aiming for
Targets, not claims
We label every number as a target until customers let us publish measured results.
to a priced quote
Target
of services invoiced
Target
invoices retyped into the ERP
With Zoho Books sync
Related modules
Works with
Ground handling, fuel & crew
Analytics & reports
Client & supplier portals
All 9 modules share one live grid of trips, services and invoices.
See your own trips on the grid
Book a 30-minute demo. Bring two or three real requests and we will run them through Aviagrid with you.